My Virtual Mail Room is a complete bureau service designed to provide Local Authorities with a hassle free alternative to inhouse scanning of live applications.

With the ever increasing pressure for Local Authorities to scan and store paper applications electronically many are discovering the pitfalls when scanning themselves. Inhouse scanning requires significant investment in equipment, software, personnel, training and setting up quality procedures. Many applications also become delayed in processing, affecting service targets.

 

The My Virtual Mail Room service removes the need for Local Authorities to invest in any additional resources and provides a quality assured service with a guaranteed delivery time. Compared to inhouse scanning My Virtual Mail Room provides Local Authorities with typical savings of 52%*.

 

The output data is converted in accordance to British Institute Standards BIP 0008 code on legal admissibility of electronic documents. (Previously known as PD0008)

 

My Virtual Mail Room Key Benefits

• No Investment Hardware Required
  Removes the requirement for large format and document scanners.

• No Additional Personnel Required
  Scanning is a skilled but monotonous job, finding and retaining the right staff can be difficult.

• Lower Cost Than Inhouse Scanning
  Typical savings of around 52%*.

• Guaranteed Delivery Time
  Applications are scanned on day of receipt.

• Quality Guaranteed
  Guaranteed accuracy rate of 99.35% over the total conversion process.

• Legally Admissible
  The output data is converted in accordance to British Institute Standards BIP 0008 code on legal admissibility of electronic documents. (Previously known as PD0008)

• Easy to Use
  No training required.

• Electronic Delivery
  Scanning progress can be tracked online up to its electronic receipt. Live applications and archives can also be viewed online.

• Space
  No space taken up by bulky scanning equipment and paper storage.

 

Process

 

Read about what existing users say about the service.

 

Download a brochure.