Press Release Date: 21st June 2005

Implementation of DataSpace for Submit-a-Plan & DataSpace Planning

Rotherham MBC Choose DataSpace

Rotherham Metropolitan Borough Council have chosen to use DataSpace Technical Document Management software across both Building Control and Planning Departments.

DataSpace for Submit-a-Plan and DataSpace for Planning are to be used both Building Control and Planning Departments to receive and manage both paper and electronic applications made on Submit-a-Plan.com and the Planning Portal respectively.

“ We chose to use Resolution’s DataSpace Technical Document Management System across both Building Control and Planning Departments as it was the only solution that met and exceeded all our requirements. The DataSpace range of products will allow the authority to work more dynamically and efficiently while providing even greater service to our customers.”

Keith Hirst, Building Control Manager, Rotherham Metropolitan Borough Council

Paper Applications

DataSpace Capture Pro was chosen to scan and index all daily paper applications into the system. DataSpace Capture Pro automatically reads text from a drawing such as the drawing title that is used to populate search fields in the system, allowing drawings to be instantly shared and retrieved. In addition written application forms can be scanned and added to the system, avoiding the manual input of data. Once scanned, applications can be processed and stored electronically and the applications can be tracked online just as though it was an original website application.

Public Access

PlanNet Public Access is being implemented as part of the solution at Rotherham so that the general public can search for and access application details online including all drawings. Historic applications can also be made available online.

Online Payment

Online payment for applications made on Submit-a-Plan.com is also being implemented. The online payment system will integrate with Rotherham’s own payment engine, ensuring that payment and is made direct to the authority and payment received before the application is processed.