Scanning bureau services
Convert your paper documents and archives into searchable digital assets.
About our scanning bureau service
When you’re managing thousands of planning and building control documents, paperwork can slow your team down. You need quick access to historical applications. But sifting through endless paper files wastes valuable time that could be spent serving your community.
Our specialist scanning bureau gives you a better way forward. We’ve been helping planning and building control teams across the UK digitise their document workflows for years, and we understand the unique challenges you face.
You’re dealing with everything from A4 application forms to A0 architectural plans, microfilm archives to fragile historical records. You also need documents in formats that work with your existing systems. Each format needs specialist handling, and your team needs them all accessible in one system. That’s what we can help you achieve.
Our digital solutions
What our scanning bureau includes
Our comprehensive scanning bureau services cover every aspect of your document digitisation needs:
Document scanning and conversion
We handle all document formats and sizes, from standard A4 applications right up to oversized A0 plans. Colour scanning preserves essential details in maps, photographs and technical drawings. We can also digitise microfilm, microfiche and aperture cards, bringing decades of archived material into your digital system. We provide TIFF, JPEG, PDF and archival PDF/A formats at any bit depth, with optical character recognition creating fully searchable documents.
Daily scan-on-demand service
Send us your paper applications via pre-paid courier, and we’ll have them scanned and uploaded to your DSLive system by 5pm the same day. Perfect for keeping your digital archive current while you process new submissions.
Indexing and classification
Receive properly organised, searchable assets from your scanned documents. We create intelligent indexing systems that match your existing filing structures, making it simple for your team to find exactly what they need. Double-blind keying options provide 99.35% accuracy for all your critical documentation.
Secure storage and destruction
During large digitisation projects, we store your paper documents in our secure warehouse facility. Once scanning is complete, we offer certified destruction services that meet all your compliance requirements.
Work with us
Why choose Resolution?
Resolution Data Management is recognised as one of the UK’s leading scanning providers for local authorities, planning consultants and building control teams. Your documents are handled by trained specialists using professional equipment, backed by our consultancy services to help you plan your digital transformation.
When you need scanning quality that meets full legal specifications, we deliver to BSI 110008/BIP 0008 standards. We warrant 99.35% accuracy on all indexing and image work.
Our scan-on-demand service typically saves over 50% compared to maintaining in-house scanning operations. It means you can rely on professional-grade results while avoiding equipment costs, staff training and ongoing maintenance.
We are delighted to partner with DataSpace-Live to elevate our digital capabilities. The implementation of Dataspace-Live Office and Submit-a-Plan marks a significant step forward in our commitment to operational excellence and delivering a seamless experience for our customers. This integrated solution will empower our team with more efficient tools and provide a more accessible and user-friendly platform for processing building control submissions.
Gary Cass - Director at Hertfordshire Building Control
Get in touch
Let’s talk
Your paper archives contain valuable information that your team needs every day. Our scanning bureau can help you transform these essential documents into accessible digital assets that support better decision-making and service delivery.
Contact our bureau team on 01242 260505 or email sales@resolutiondm.com to arrange your free consultation and trial.
